Supply Chain Officer

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The International Rescue Committee is a well-recognized international non-profit organization (USA-Based) working in over 40 countries worldwide. Established in 1933 on the suggestion of renowned scientist Albert Einstein, the organization has been supporting vulnerable and host communities across Pakistan since 1980. It delivers comprehensive humanitarian and development services, implementing numerous projects in partnership with federal and provincial governments and with the support of generous donors, to improve the lives and livelihoods of populations affected by disasters, floods, and other emergencies.

About the position:

The International Rescue Committee is initiating a Protection focused project in five districts of Khyber Pakhtunkhwa funded by IOM. The initial duration of the project is 6.5 months with possible further extension. The project works toward one overarching outcome: improved access to legal support, case management, and community-based protection services, alongside stronger community structures to prevent and respond to protection risks.

Four outputs deliver this: community-based protection mechanisms that expand awareness and access to services; case management and referral pathways for at-risk individuals; legal services, including counsel and representation; and a protection monitoring framework to systematically capture and track protection risks.

 Supply Chain Officer will be responsible to oversee day by day operational activities including, managing all procurement requests, contract, lease agreement of IRC Sindh assets, inventory, rental vehicles contracts and warehouse related matters for Sindh offices.

The job holder is responsible to promote accountability and ensure compliance with IRCWAY policies, Core Humanitarian Standards for Quality and Accountability (CHS), including the complaint and response mechanism (CRM), to ensure that affected communities and people are at the center of emergency response.

·       Develop and regularly update the project procurement and supply plan in line with the approved workplan, budget and implementation schedule.

·       Coordinate with vendors and relevant stakeholders and ensure timely procurement of programme, office and operational supplies in accordance with IRC procurement procedures and donor requirements.

• Manage assets, inventory, rental vehicles and warehouse related matters for assigned districts.

• Provide the required administrative support to field Office.

• Develop improved storage plan i.e. ware housing etc.

• Responsible for entering data into ERP, BVA online system and generating reports.

• Review and submission of monthly field supply chain reports on fuel consumption, vehicles usage, inventory/assets tracking reports etc.

• Manage and support staff according to standard IRC guidelines.

• Generate and review of PRTS and Commitment reports related to KP Office.
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Key Working Relationships:

Position Reports to:  Office In charge / Provincial Office Supply Chain
Position directly supervises  support staff

Job Requirements:

Education: Minimum Bachelors, Master’s degree will be advantaged in Supply Chain Management, Procurement, Logistics, Business Administration, Commerce, or a related field.

Work Experience:

-          Minimum 3 years of relevant professional experience in supply chain, procurement, logistics, inventory, warehousing and/or fleet management, preferably with an international NGO or development organization.

-          Practical experience in procurement processes, vendor coordination, inventory management, asset tracking, warehousing and distribution.

-          Experience supporting field operations across multiple districts or geographically dispersed locations. Good understanding of procurement policies, donor compliance requirements and documentation standards.

-          Experience with MS Excel, Word and other standard office applications; ability to maintain and analyze inventory and procurement records.

-          Experience of working in KP particularly target districts will be preferred

Demonstrated Skills and Competencies:

• Strong organizational, coordination, communication and problem-solving skills, and self-initiative abilities.
• Ability to work independently, manage competing priorities and meet tight deadlines.

• Excellent communication, coordination, and team supervision skills.

• Computer skills including MS Office (Word, Excel, PowerPoint, Outlook).

• Willingness and ability to travel frequently to project districts.

• Commitment to IRC’s Code of Conduct, safeguarding, PSEA, fraud prevention and other organizational policies.
• Familiarity with the target districts dynamics including culture, administration, health systems and local development stakeholders will be an advantage

Note: Only short-listed candidates will be called for an interview, and the Interviews will be conducted on Rolling basis.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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The interview process typically includes three rounds, though the number may vary depending on the role and level of seniority. It usually begins with a conversation with our recruiting team to learn more about you and your goals. This is followed by an interview with a hiring manager or business stakeholder to explore your background and provide more insight into the role. The final round focuses on assessing your role-specific expertise and may be conducted as a panel interview to evaluate your cross-functional strengths. Before extending an offer, we generally conduct reference checks, and after an offer is made, a standard background check is completed. While we strive for consistency, the process may differ based on the role, business unit, location, job type, legal requirements, and other factors.

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