Logistics Team Leader Mozambique Mueda (for internals only)

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued, empowered, supported, safe and have a sense of belonging.   NRC does not tolerate employees exploiting or abusing people and has zero tolerance to inaction.

Background
NRC Mozambique is recruiting a new Logistics Team Leader to lead the logistics activities in Mueda Field Office.  

Roles and responsibilities
Generic Responsibilities
•    Ensure adherence to NRC policies, handbooks, guidelines, SOP’s, and donor requirements.
•    Regular field visits for logistics compliance spot check and to provide necessary trainings.
•    Ensure that transparency and accountability are always met within NRC procurement procedures and within logistic procedures.
•    Lead the logistics team in ensuring quality supports to project implementation analysing all logistical supports and data, monitor all support functions and prepare appropriate reports for same.
•    Conduct and follow up daily operational logistics activities. 
•    Support the administration of resources so that deliverables are achieved within set budgets, timelines, and standards.
•    Prepare and develop logistic reports as required by Area office and Country Office
•    Support in development of SOPs as requested.
•    Ensure proper filing of all support documents according to Securing Supporting Documentation (SSD) SOP
•    Support line managers with logistics procedures and provide support with trainings related to logistics.
•    Promote and share ideas for improvement of the logistic function. 
•    Coordinate and implement NRC’s systems and procedures for market analyses.

Specific responsibilities:
Fleet Management
1.    Ensure proper fleet management and vehicle utilization at the Area office, and ensure adherence to the MOVCON SOP
2.    Filing of all vehicle records and reports, and prepare requisitions for Fuelling, repair & maintenance for vehicles and on need basis.
3.    Closely monitor fuelling of vehicles and provide monthly fuel analysis and consumption report for payment if requested by the line manager.
4.    Ensure that vehicles are equipped with necessary documents and equipment.
5.    Ensure safe and efficient transport of staff and materials/goods.
6.    Ensure timely reporting of eventualities like accidents and breakdowns.
 

Asset Management
1.    Update assets register in compliance with Logistics Handbook by supervising Logistics staff assigned for asset and stock management. 
2.    Ensure all paperwork against each asset item has been updated and placed in the file. 
3.    Liaison with Country office to ensure that the assets have been managed in compliance to rules.
4.    Reconciliation of Area office assets with asset register and timely reporting in case of any discrepancy or changes required. 
5.    Conduct and facilitate physical verification of assets in coordination with Finance department.

Stock Management

1.    Ensure that the Area Office stock has been managed in compliance to Logistics Handbook and SOP of NRC Mozambique
2.    Ensure all stock items have been recorded timely and necessary paper works shall be completed against each inward or outward transaction of stock items.
3.    Ensure each stock item has a stock card which shall be updated against each transaction.
4.    Generate and share updated stock report of County office at the end of each month and for onward sharing with Finance and Program on need basis. 
5.    Ensure that stock of AO office supplies and stationery and other consumable items like printer toners have been timely replenished and buffer stock has always been maintained keeping in view consumption behavior of each item.
6.    Conduct and facilitate physical verification of stock in coordination with Finance department.

Critical interfaces
•    Area Office Programme Teams – Coordination of logistics support for project implementation and service delivery
•    Country Office Logistics Unit – Technical support, compliance alignment, and reporting requirements
•    Finance Department – Coordination on asset verification, stock reconciliation, and financial documentation
•    Administration/HR Team – Coordination on fleet usage, staff movement, and operational support
•    Suppliers and Service Providers – Operational coordination for procurement related logistics activities (e.g., transport, maintenance)
•    Logistics Officer and drivers for staff capacity building

Generic professional competencies
•    Minimum 4 years of experience of logistics and supply chain in humanitarian sectors
•    Bachelor’s degree or related diploma in logistics or supply chain management
•    Previous experience of working in complex and volatile contexts.
•    Local context knowledge of private & public services network
•    English and Portuguese language proficiency in both written and verbal.

Context related skills, knowledge and experience
•    Experience from humanitarian sector or other relevant background
•    Added value Knowledge in language of Cabo Delgado such as Makonde, Emacua, Kimuani e Suaili
•    Candidates originally from Cabo Delgado are strongly encouraged to apply.

Behavioural competencies
•    Handling insecure environments 
•    Planning and delivering results
•    Empowering and building trust
•    Communicating with impact and respect